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Ideas, suggestions and general thoughts about project management for development.

Benefits of a Project Management Methodology

b2ap3_thumbnail_PMM.pngA project management methodology is defined as a system of methods, principles, and rules for managing a project. It can help organizations by standardizing processes, building a common language and understanding how to manage a project. It helps project managers reduce risks, avoid duplication of efforts and to ultimately increase the impact of the project.

A methodology provides project teams with a set of standards to initiate and manage individual projects. A methodology contains definitions, guidelines, and templates for the various project management activities needed to deliver successful projects. The methodology establishes common ground for all projects within an organization.

By adopting a project management methodology development organizations will be able to:

  • Quickly adapt to new challenges and invest limited resources in the best way possible in order to achieve recurring successes.
  • Build a successful project management culture that will enable the effective utilization of the project management methodology.
  • Expand the skills of project managers, and give them a holistic understanding and a solid foundation to manage their projects efficiently.
  • Reduce risks and increase the chances of project success.
  • Increase the motivation of the project team, and increase their productivity.
  • Deliver more projects on time, and within budget that meet or exceed the expectations of donors, beneficiaries and project stakeholders.

Organizations that use a standard method, have more confidence that the project is conducted in a disciplined, well-managed and consistent manner, which promotes the delivery of quality results within the constraints of time and cost.

 

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Who is Responsible for Project Quality?

b2ap3_thumbnail_quality-control.pngIn general, the project manager has overall responsibility for the quality management process. Some projects may also have specific roles for a quality assurance person or quality experts. Even if the project has specific people with responsibilities for quality, project quality is not the responsibility of one or two people. It is everyone's responsibility. All the team members, including the stakeholders, have a role in ensuring that the deliverables produced are of high quality. Everyone is also responsible for surfacing ideas to improve the processes used to create the  project deliverables. In general the project manager has overall responsibility for the quality management process. Some projects may choose to include specific roles for a quality assurance person or quality experts.

Quality is Not an Event

For Quality management  to be effective, the team needs to adopt a continuous quality mindset. The team members need to take ownership of the deliverable they produce and ensure that all project deliverables follow quality standards from the moment they are created. Team members must realize that a quality process allows the entire project team to produce a quality deliverable, with a minimal amount of errors and rework.

Project quality starts with planning but the implementation of quality must be carried out throughout the project. A holistic  approach to quality will include the following items.

  • Quality Definition, determining the quality standards
  • Quality Assurance, ensuring that quality is built into every element of the project
  • Quality Control, monitoring and auditing quality
  • Quality Improvements, making improvements to the project that will increase quality levels

 In summary; by giving stakeholders a voice in quality management the project increases the quality of the deliverables.

 (deliverable: A tangible and measurable resultoutcome, or item that must be produced to complete a project or task)

 

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